Executive Assistant (Japan Leadership Member)



Posted on Thursday, September 7, 2023

As an Executive Assistant at SmartNews, you will work directly with JP Executives (C-level executives andDivision Heads) and will be responsible for performing a number of administrative duties including scheduling and travel arrangements. The ideal candidate is highly self-motivated, professional, capable of managing their work load and prioritizing tasks in a fast-paced startup environment. You should be extremely flexible, ready to tackle new challenges, comfortable working in a startup environment, and a great team player eager to collaborate and innovate within the industry.

Expected roles and responsibilities are as follows.

  • Daily assistant duties and travel arrangements for the Executives and related teams who travel to our US, Japan, China, Singapore, and other countries’ offices which open in the future.
  • Internal and external meeting arrangements
  • Schedule, and sometimes attend, important meetings to better understand the needs and background of the meetings
  • Collaborate with other assistants globally to plan and execute logistics of Executive meetings and management offsites
  • Support the coordination and internal communication of each Division’s meetings
  • Analysis and research to support making presentations.
  • Other supports to executives which is ordered by the company

Minimum Requirement (必須要件)

  • 3+ years of executive assistant experience
  • Must have expertise in Google Docs, MS Excel, Word, PPT and other necessary software for managing tasks, and making presentation materials
  • Excellent communication skills - must be able to communicate seamlessly with any and all stakeholders
  • Proactive self-starter with the ability to independently manage outcomes
  • Able to handle confidential management information and be trustworthy
  • Be available on holidays/weekends when necessary
  • Good at Critical Thinking and prepare things with MECE way
  • Native level proficiency in reading, writing, and speaking of Japanese language
  • Professional-level proficiency in reading, writing, and speaking of English language
  • Bi-cultural background between US and Asia.

Preferred Requirement (歓迎要件)

  • Startup and international experience
  • Interest in diverse cultures
  • Business travel internationally
  • Alignment with our company’s mission and core values

Perks and Benefits at the SmartNews Tokyo Office

  • Support program for employee’s self-development and well-being
  • Healthy lunches are prepared on-site daily in our SmartKitchen, located in our West Office building. You can even see the cooks at work!
  • Need a pick-me-up? Stop by ChikyuCoffee, our in-house coffee shop located in both the East and West Office buildings, and get a cup of gourmet coffee, espresso-based beverage, or other seasonal drink!
  • SmartNews provides all healthcare and social insurance benefits required by Japanese labor law

Visa Sponsorship and Relocation Support

  • For candidates who meet eligibility requirements, SmartNews can sponsor visas.
  • To support a smooth transition for candidates who are moving to Japan from overseas, SmartNews partners with a travel service provider.